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7 creative ways to get the most from Trello

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There is a wide range of digital tools available to you, each offering unique functionality to meet specific goals. At first it can be nice to have access to all of these options, until all the choices become overwhelming.

In this article, we’ll show you how to manage some of your business and personal tasks with a simple tool (Trello):

1. Brainstorm ideas

Screenshot of the Trello template for brainstorming ideas

Finding the next big idea is crucial for any organization, and that’s why brainstorming sessions are so vital. Ideally, during these sessions, you will bring a group of people together around a specific topic or problem to come up with as many ideas as possible, however crazy they may be. You will then organize all of these ideas to find potential solutions.

But what happens when your teams work in different parts of the globe? You can use digital solutions like Trello to drive innovation. There are many brainstorming techniques for exploring productive ideas, but here’s a simple one:

First, you’ll need to send your agenda for the brainstorming session to your coworkers ahead of time, and then make sure everyone has Trello.

Then you can assign a column to each member to list their ideas on the cards and add comments if needed. You can create another column for the overlapping ideas.

Once the time allocated for the brainstorming session is up, you can create a final column to list the best solutions via a vote using Power-ups for Trello.

2. Water cooler activities

Screenshot of a Trello template for a book club

Suppose you enjoyed working from home. In this case, there’s probably one aspect of the on-site job that you missed: the impromptu conversations around the water cooler and other social events.

Fortunately, you can create a virtual water cooler at your remote workplace to improve team connections and productivity, and create a strong company culture. You can use Trello for all kinds of water fountain activities, including the game club, the Netflix club, the Bitcoin club, or the book club.

Related: How To Create A Virtual Water Cooler In Your Workplace (& Why You Should Do It)

If you choose to go to the book club, you can invite a few colleagues, select genres, like fiction, self-help, or horror, and choose a few titles from each category to read and discuss later.

3. Assign topics to content writers

Screenshot of a Trello template for assigning work to writers

If you own a blog and work with a group of freelance writers, you’ll need an effective tool for assigning topics and tracking progress.

Trello is ideal for this task. You can create a table and columns for each writer. Once you find the blog titles, create cards and assign them to the respective authors. You can add comments, attachments, members, or due dates in each card that has a blog title.

In addition, each writer can use different colored labels for specific activities, for example, red for writing, yellow for research, and green to indicate that the task is complete.

You can create a review column where writers will move the cards around after they’re done working on them.

Screenshot of a Trello template for the MoSCoW method

Chances are, you will often find it difficult to complete all the tasks on your to-do list – there is so much to do in a short period of time. When you find yourself in this situation, the most effective way to use your limited time and energy is to focus on the most important and urgent task.

Fortunately, there are many great techniques for prioritizing your tasks, and you can use some of them on Trello. For example, if you choose the MoSCoW method to prioritize your tasks, you just need to reorganize them into four categories; must have, should have, could have and will not have.

Related: How to Prioritize Your Tasks Using the MoSCoW Method

Once done, you can assign each category to a Trello column and list your tasks accordingly in the cards. Start working on the “must have” column and move cards to the “completed” columns as you complete the tasks.

5. Host a party

Screenshot of a Trello template for throwing a party

Now, Trello isn’t your typical event management software, but you’d be surprised at what you can accomplish with it.

Whether it’s a birthday party or an office dinner, most events have many moving parts to follow. And if you’re in charge of the planning, you want to make sure you’ve taken care of everything.

There are many approaches you can use on Trello to organize an event, and we’ll choose the easiest. Create columns for guest list, menu and drinks, activities, activities, and done. Under each column, create cards to represent individual items and move the ones you fill in to the “done” column.

6. Organize household chores

Screenshot of a Trello template for household chores

As with an event, organizing household chores to make sure your home is tidy can be a challenge, as there is so much to do. However, while it’s not a magic pill, Trello can help you build systems that are more manageable.

If you prefer to complete specific tasks on certain days, you can divide your board into weekly tasks. Alternatively, you can create a checklist for each room and add cards accordingly.

7. Plan your meals

Screenshot of a Trello template for planning meals

What if you could plan a personalized meal schedule and add cooking recipes from blogs or magazines in one app, which you can access on your smartphone or computer? We bet that would make planning your meals a lot easier.

here is an example: Create your Weekly Meal Plan table. You can add a list of meals you would like to prepare for this week in the first column. You can add as many as you want.

Then create individual columns to represent all days of the week. You can now move the cards from your meal list to fill the days. From there, you can add a list of ingredients and recipes to each menu / meal.

Trello for business and personal productivity

You can use Trello to organize just about anything in your life. You can use the above templates as a basis for creating more personalized plans to increase your productivity at home and at work.


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